Meeting types
Create AGM, EGM, committee, and sub-committee meetings with type-specific defaults.
Features
For resident-led blocks
Plan meetings and preserve every decision
Plan formal meetings, keep supporting papers together, and preserve the evidence behind committee and company decisions.
- 30-day free trial
- No subscription charge during the trial
- £9.50 per unit / month afterwards (no VAT)
- Direct Debit setup required
See it in Our Stairwell
See meetings move from preparation to a completed record
The meetings workspace shows what is upcoming, still in draft, awaiting close-out, or already completed.
Meetings
Draft new meetings, track responses, and move from preparation to completed records.
Meetings
＋ New MeetingCreate drafts, monitor upcoming meetings, and keep completed records easy to find.
Search meetings by title, agenda, or location...Upcoming meetingSoonest firstAll Statuses
EGMUpcoming
Extraordinary General Meeting - Roof Tender Authority
Members can still respond, nominate, and review meeting materials.
2 Attending0 Not attending1 Unsure0 Proxies
Why it matters
Decisions lose value when the evidence is scattered
Committee work often lives across inboxes, chat threads, old folders, and personal notes. Our Stairwell gives each meeting a shared record so the agenda, attendance, papers, decisions, and follow-up work stay connected, with RMC company records available where a block needs them.
- Clearer meetings
Prepare agendas, papers, nominations, proxies, and attendance in one place.
- Better audit trail
Keep decisions tied to the records and documents that supported them.
- Cleaner handovers
Give future committee members the history behind recurring decisions.
What you can do
Everything needed before, during, and after the meeting
Prepare the formal record, understand participation, and keep every paper and outcome attached.
Agenda templates
Use meeting settings for notice periods, quorum rules, and default agenda templates.
RSVPs and proxies
Track attending, not attending, unsure, and proxy responses with expected voting coverage.
Nominations and elections
Record chair, secretary, treasurer, co-role, and committee nominations around AGMs.
Quorum and attendance
Track represented units, attendance coverage, and whether the meeting has enough participation to proceed.
Minutes and outcomes
Upload minutes, finalise attendance, preserve elections, and keep concluded or cancelled records visible.
Explore 3 more capabilities
Linked papers
Attach documents to meetings and individual agenda items so papers stay with the decision record.
Year-end pack papers
Attach annual finance packs to meetings and expose resident-safe year-end pack views where permissions allow.
RMC company records
Keep Companies House details, filing reminders, member registers, resolutions, and handover checks close to the meeting record.
How it works
Move from agenda to a decision others can follow
Prepare
Create the meeting, add agenda items, attach papers, and confirm who needs to attend.
Record
Capture RSVPs, proxies, attendance, nominations, minutes, and linked documents.
Follow up
Turn decisions into building work, resident updates, calendar events, company records, or financial actions.
Ready when the committee is
Start keeping meeting decisions and evidence together
- 30-day free trial
- No subscription charge during the trial
- £9.50 per unit / month afterwards (no VAT)
- Direct Debit setup required